Vanderbilt University Medical Center hiring Grants Manager in Nashville Metropolitan Area | LinkedIn (2025)

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:Office of Sponsored Programs

Job Summary:Job SummaryAssist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Independently manage budget responsibilities for grants. Monitor terms and agreements of grant awards for compliance.

Key Responsibilities

• Assist faculty in preparing and assembling grants proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines.
• Assist PI in determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines.
• Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.
• Responsible for obtaining appropriate signatures for Conflict of Interest Forms and Transmittal Forms from PI, Key Personnel and other departments concerned and forward to AO/financial manager for review and department signature.
• Assemble original application prior to submission.
• Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals.
• Work in a collaborative manner with the Principal Investigator and the Office of Research, throughout the application process to achieve a professional document for submission.
• Responsible for tracking and receiving back confirmation of submitted application from Grants & Contracts.
• Provide outside departments with biosketches, other support and ancillary data as requested.
• Responsible for getting eSNAP report (with signed transmittal, COI's and budget form) to Grants & Contracts for review and final submission.
• Independently manage budget responsibilities for grants.
• Works in conjunction with AO/financial manager on new, competing or revised grant applications in preparing initial and extended budgets, including Indirect cost calculation.
• Reviews budget details with PI, including: personnel, effort allocated and overall expenses, ensuring consistency with DOF criteria.
• Prepares and submit 1275 budgets to AO/financial manager and the Department of Finance.
• Prepares progress reports to the PI detailing personnel, effort allocation and overall expenses.
• Serves as a resource for the department or division.
• Forwards potential funding opportunities to PIs/staff whether specific to a PIs research or general for all PIs.
• Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with AO/financial manager.
• Attends all training offered by the Office of Research as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates).
• Keeps AO/financial manager and PIs informed of any material changes.
• Provide PI information on obtaining forms for submitting: New Animal or IRB protocol requests (NOI), Annual Surveillance Forms, Salary only approvals, etc.
• Monitor terms and agreements of grant awards for compliance.
• Assist PI with eSNAP submission procedures ensuring accuracy of all reporting information.
• Responsible for getting eSNAP report (with signed transmittal, COIs and budget form) to Grants & Contracts for review and final submission.
• Monthly review of all active protocols ensure all are current with institutional offices.

Technical CapabilitiesOur professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities : Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:Responsibilities:Certifications:Work Experience:Relevant Work Experience

Experience Level:3 years

Education:Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled